Third Party/Sponsorship Billing

What is Third Party Billing?

When a private, government, or scholarship granting agency pays any portion of your tuition & fees, they are considered a Third Party Sponsor. The sponsor is billed by the University and payment is forwarded directly to CSU, by the sponsor.

What is required to participate in Third Party Billing?

There is one (1) document required for each enrollment period to be covered by third party billing:

An official billing request/voucher/billing authorization document from your third party sponsor is required for every semester that the third party sponsor is willing to pay.

How does the Third Party Billing work?

Once all student charges are final for the semester (student inelligable to drop a course and receive a “W” grade), CSU bills each third party sponsor based on the guidelines provided by that agency or company. We list tuition, fees, books and parking (when applicable) on invoices sent. We may also report any Federal PELL Grant and/or Illinois MAP Grant awards received, if required by your third party sponsor.

Please be advised that CSU's Office of the Bursar cannot guarantee that the payment made by your third party sponsor will be equal to the invoiced amount. Please refer to your third party sponsor for sponsorship eligibility and requirement details.

FAQs

What you need to know

Find out what your sponsor's requirements are to receive your funds.
Find out what the sponsor commits to pay on your behalf.
You are responsible for paying your portion of the bill by the due date; otherwise, your account may be assessed late payment fees.
The University bills the sponsor for sponsored expenses on your behalf.

What is required to participate

An official billing request/voucher/ authorization document, from your third-party sponsor, is required for every semester that the third-party is willing to pay. All authorization letters MUST include the following information:

Name, address, and contact information of Third-Party Agency
Student’s name
Student’s UID (University Identification Number)
The academic term(s) and amount being covered by the authorization
Name and contact information for the billing point of contact
Preferred method of invoice delivery (email, fax, direct mail) and the corresponding billing information

When will my Third-Party Sponsor be billed for my charges?

Third-Party billing will take place after the last day classes can be dropped with a “W” grade (consult the academic calendar for semester-specific dates). Third-Party sponsors generally don’t pay for classes that student’s have withdrawn from.
UPS CRCP & Earn and Learn billing takes place up to 14 days after grades have posted for each semester. UPS requires that CSU include a grade report with each invoice submitted.

I receive Financial Aid, but my Third-Party sponsor will pay my educational costs. Why aren’t I getting all of my Financial Aid back when refunds are processed?

Any and all payments applied to your CSU account will be applied toward any and all outstandingbalances in the order in which they post to your account(this excludes balances not yet due).
This rule applies to Financial Aid disbursements and 3rd party payments received on your behalf.
Refunds will only be processed when and if your 3rd party payment creates a credit balance (-$X.XX) on your CSU account.
It is not Chicago State University’s policy to pay out refunds when a balance is due on a student account.
THIS POLICY WILL BE STRICTLY ENFORCES AS OF THE FALL 2015 SEMESTER

How can I submit third-party billing forms?

In Person: Bursar’s Office

Cook Administration Building, Suite 213

Mailing Address:

Chicago State University

Bursar’s Office

Attn: Third-Party Billing Coordinator

9501 S. King Dr., ADM 213

Chicago, IL 60628

Email: dland@36837a.com

Fax: (773) 821-2510

My third-party sponsor has not submitted my paperwork to Chicago State University yet, what do I need to do?

It is the student’s responsibility to assure that the proper billing authorization/voucher is submitted to Chicago State University’s Bursar’s Office. Follow up with your contact at the third-party agency paying your educational expenses. Then you will need to contact Chicago State University’s Third-Party Billing Coordinator to confirm that all required paperwork has been received.

Who do I contact with questions about Third-Party Billing?

Contact CSU’s Third-Party Billing Coordinator:

Danielle Land

dland@36837a.com

(773) 995-2470

What happens if my Third-Party doesn’t pay?

You are legally responsible to pay the full cost of your educational expenses if your sponsor does not pay.
You are responsible for paying any balances, not covered by your third-party sponsor, by the published due date for that semester. Failure to pay balances not covered by your third-party agreement are subject tolate fees, if not paid by the balance due date.

What if I have a balance because my third-party sponsor hasn’t paid my bill yet and I need to register for the upcoming enrollment period?

Please contact your Third-Party Billing Coordinator to discuss status of payment.

What if I need an official transcript, but my third-party sponsor has not paid my account balance off yet?

In order to receive a transcript, your Chicago State University account balance must be zero. You can pay off your balance and be reimbursed once your third-party sponsor makes payment that creates a credit balance (-) on your CSU account.

How do my FERPA (Family Educational Rights and Privacy Act) rights relate to my Third-Party agency?

Student education records, other than publicly available directory information, are private and shall not be disclosed except as appropriate to the following: Appropriate persons or agencies in connection with a student's application for, or receipt of, financial aid to determine eligibility, amount or conditions of financial aid, and to enforce the terms and conditions of the aid.